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”Our Processing Force Multiplier”

AutoMate A/P

Reduce A/P entry by 75%.
Accelerate invoice approvals by 100%.

AutoMate A/P is simply the best, easiest to use, and most efficient processing tool for Costpoint Accounts Payable.

An on-line subscription service, AutoMate leverages TBS Cloud technology with:

  • built-in SkyVault document storage and back-ups: encryption in-flight and encryption at-rest; ITAR, FAR52.204-21, FedRAMP, CMS, DISA and MA201 compliance; SOC2 Type II audit assured

  • integrated OCR technology: AutoMate scans and inputs key data (vendors, invoice dates, amounts due, et.al.) from invoice documents and emails, eliminating most voucher entry

  • voucher coding with machine learning: AutoMate learns the project, account and organization codes that correspond with each invoice, defaulting these values to save time

  • in-line approval workflows: preconfigured workflows expedite approvals; smart rules for multi-step approvals and high-dollar invoices guide workflows along their way

  • instant dashboard tracking: dashboard alerts highlight the status of all active invoices, while detailed progress alerts show approver assignments and days overdue

  • automatic meta-data search: vendors, voucher numbers, approvers, and more – key meta-data from invoices and processing are instantly searchable for reporting and audits

  • direct sync for Costpoint processing: once approved, invoices sync to Costpoint with the click of a button, instantly populating A/P and P.O. screens (DELTEK CMIS MODULE NOT REQUIRED)

  • add P.O.s and Pre-Authorized Expenses: configurable business rules for Purchase Orders and other Expenses are available to add these elements to AutoMate

  • quarterly enhancements included: each quarter, AutoMate A/P gains new functionality based upon user community feedback.

get started with Automate A/P, or schedule your demo ▸

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Cut your monthly A/P Entry AND Processing by 65% or more.  AutoMate's OCR scans your email inbox and targeted file folders for new invoices, and creates and codes matching approval workflows. Once approved, AutoMate workflows sync vouchers directly to your Deltek A/P AND P.O. screens – eliminating invoice sorting, tracking and data entry.

Cut your monthly A/P Entry AND Processing by 65% or more.
AutoMate's OCR scans your email inbox and targeted file folders for new invoices, and creates and codes matching approval workflows. Once approved, AutoMate workflows sync vouchers directly to your Deltek A/P AND P.O. screens – eliminating invoice sorting, tracking and data entry.

Automatically create vendor invoices from subcontractor timesheets.  With optional Subcontractor Timesheets, AutoMate matches labor hours with Purchase Orders, and creates invoice vouchers directly in Costpoint.

Automatically create vendor invoices from subcontractor timesheets.
With optional Subcontractor Timesheets, AutoMate matches labor hours with Purchase Orders, and creates invoice vouchers directly in Costpoint.

Eliminate spreadsheets and countless emails.  AutoMate instantly notifies PMs when they have invoices to approve. Workflow messages link to an on-line Dashboard, so approvers see all their invoices in one place. For A/P Managers, "AutoMate Outstanding Tasks" is a unified view of ALL vendor invoices awaiting approval. Know when invoices are received, who they're assigned to, and when they're due.

Eliminate spreadsheets and countless emails.
AutoMate instantly notifies PMs when they have invoices to approve. Workflow messages link to an on-line Dashboard, so approvers see all their invoices in one place. For A/P Managers, "AutoMate Outstanding Tasks" is a unified view of ALL vendor invoices awaiting approval. Know when invoices are received, who they're assigned to, and when they're due.

No additional document management system to buy or install.  AutoMate’s built-in document storage streamlines your invoices, approvals and processing with a single system. Invoices attach to approval workflows for ready reference every step of the way. NO manual uploading, searching or linking, and NO third-party document storage. You save Costpoint CMIS licensing fees too.

No additional document management system to buy or install.
AutoMate’s built-in document storage streamlines your invoices, approvals and processing with a single system. Invoices attach to approval workflows for ready reference every step of the way. NO manual uploading, searching or linking, and NO third-party document storage. You save Costpoint CMIS licensing fees too.