< Back to all resources

Loading Per Diem Rates for Deltek’s Expense Module

Periodically the United States government will update the per diem rates for locations around the globe. These rates can be lumped into two groups, “CONUS”, which stands for Continental United States (includes all of the states except Hawaii and Alaska), and OCONUS which stands for Outside Continental United States. It is the responsibility of each Expense user to periodically download and upload the new rates to ensure accurate per diem amounts.

Follow these steps to import the data.

  1. Go to the following website: http://www.defensetravel.dod.mil/perdiem/
  2. Click on the “Rates & Allowances” field:
    Rates and Allowances Screenshot
  3. Go to “Per Diem Rates”:
    DoD Per Diem rate selection screenshot
  4. Click on Per Diem Rates.
    DoD Per Diem Rates Selection Screenshot
  5. Go to ASCII files – it’s about half way down the screen on the left side for CONUS, and on the right side for OCONUS:
    CONUS - OCONUS Per Diem Rates Screenshot
  6. A pop-up will appear asking if you want to Open or Save the file. Choose ‘Save’ and select the directory:
    Save File Dialog Box for DoD Per Diem Rates in Deltek Expense Screenshot
  7. Extract the files from the zip file.
  8. The CONUS file names will need to be changed. You will need to remove the “-09” from the file names.
    • Note: the ‘09’ represents the year. Subsequent files will be named “-10”, “-11”, etc.
    • You may import the OCONUS as they are.
  9. Use the WebDAV to upload these files into the Expense system. Copy the conus & oconus into your import directory, the same directory you use to import Master Table Data. For help with using WebDAV, click on the following link (Insert link to WebDAV instructions)
  10. In Time & Expense, go to Interfaces/Import Console. Run an Import on Demand.